Accounts Administrator

THE MONTHIND GROUP ARE CURRENTLY RECRUITING FOR AN ACCOUNTS ADMINISTRATOR

THE ROLE

The role is full time working 37.5 hours per week, Monday to Thursday 8:45am – 5:00pm and Friday 9:00am – 4:00pm. To support the Accounting side of the business for Monthind Clean Limited and Atkins Gregory Limited.

THE CANDIDATE

The successful applicant will provide a high level of administrative support to our Accounts Department. The successful applicant should have previous sales ledger, purchase ledger and credit control experience with a keen aptitude to learn and be able to demonstrate the following skills:

• Excellent organisational skills
• Ability to prioritise and meet deadlines
• Knowledge of Sage Accounts or Similar
• Good working knowledge of the Microsoft Office package
• Excellent attention to detail
• Excellent Verbal, Written and telephone communication skills
• Team working and proactive
• Professional attitude and commitment to delivering a high level of customer service

DUTIES OF THE ROLE – MONTHIND CLEAN LIMITED

Sales Ledger

• Setting up new customers on our Sage accounts system and updated accordingly
• Set up repeat invoicing for new clients and maintain any changes to customer contracts
• Assist with the raising of invoices for our Window Cleaning Department
• Obtain customer purchase orders where necessary
• Issue credit notes on approval
• Liaise with clients on any issues and help to resolve these with the relevant departments
• Uploading invoices to various portals
• Credit control – Assist with the credit control function, chasing for payment, issuing of copy invoices and general queries to resolve any issues

DUTIES OF THE ROLE – ATKINS GREGORY LIMITED

Purchase Ledger

• Post all supplier invoices and reconcile monthly supplier statements, resolve any issues
• Prepare and post monthly BACS payments to suppliers and send out remittance advices

Sales Ledger

• Set up all new customers in manual contract files and on accounts system and maintain any changes to customer contracts
• Set up repeat invoicing for any new clients and maintain any changes to customer contracts
• Send out invoices three times monthly from repeat invoicing on accounts system
• Issue credit notes on instruction from managers
• Liaise with clients on any issues and help to resolve these with managers
• Once monthly, invoice consumables from supplier spreadsheet information
• Send out monthly statements
• Credit control – regularly chase money outstanding according to customer terms of payments, escalate any issues with payments to managers and FD
• Maintain master sales spreadsheets as a control and check system
• Obtain customer purchase orders where necessary
• Invoice emergency and ad hoc cleaning jobs monthly
• Invoice window cleaning jobs monthly

Banking

• Post all customer receipts and reconcile customer accounts
• Maintain debtors control spreadsheet
• Resolve any queries received from the bank

General

• Control of accounts email inbox

OTHER

• Various ad hoc admin duties as necessary
• Assisting with answering calls through to our Head Office
• Filing

THE SALARY

• £20,950.00 per annum
• 20 days annual leave entitlement plus Bank Holiday allowance, increasing to 25 days with 5 full years’ service.
• Workplace pension scheme offered following qualifying period
• BHSF health cash plan following 6 months of service
• BHSF Wellbeing programme

LOCATION

Role based out of our Copford (Colchester) office which is located both close to the A12 and Marks Tey Station.

Closing date for applications is 19^th August 2022.

Monthind Clean Limited are an equal opportunities employer